Tax Exemption
Charitable Contribution and Donor Relation Considerations for 501(c)(3) Organizations
Donors that make contributions to charitable organizations recognized under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the “Code”), may claim an individual income tax deduction under Section 170 (all subsequent references to “Section” shall mean Sections of the Code). For donors, this is often a persuasive factor in deciding whether to donate to a particular charitable organization. However, in order for donors to be eligible for a charitable deduction and for the recipient organizations to avoid penalties, certain requirements must be met depending on the amount and character of the contributed property. Section 501(c)(3) organizations should remain mindful of these requirements to ensure their donors are allowed the deductions they expect and to maintain donor relations. The following is an overview of important considerations for Section 501(c)(3) organizations to consider when pursuing fundraising initiatives or accepting charitable contributions. What is required of a Section 501(c)(3) organization if a donor makes a monetary or non-monetary contribution of $250 or more? Under Section 170(f)(8), for any single contribution of $250 or more, a donor must attach a contemporaneous written acknowledgement (“CWA”) from the Section 501(c)(3) organization to their income tax return. Although the donor is ultimately responsible for obtaining the CWA, Section 501(c)(3) organizations should maintain a CWA practice or policy for contributions of $250 or more. Any such practice or policy should ensure that the CWA includes the organization’s name and the amount of money or a description of the non-monetary property donated. The CWA must also contain a statement of whether the Section 501(c)(3) organization provided any good or service in return for the contribution as well as a description and estimated value of any such good or service. Recently, in Albrecht v. Commissioner,[1] the U.S. Tax Court reemphasized this “strict” requirement. The taxpayer, who donated Native American jewelry and artifacts to a museum, was ineligible for a deduction because the CWA failed to clarify whether the museum provided any goods or services in return for the donation. While an implicit statement (for example, “this donation is unconditional”) may be sufficient, the best practice is to include an explicit statement: “No goods or services were provided to you in return for your contribution.” The donor must receive the CWA by the date they file their tax return or the due date of the return, whichever is earlier. As such, a Section 501(c)(3) organization’s practice or policy should be to give the donors a CWA as soon as possible after the gift, but no later than by January 31 of the year following the contribution.[2] What about requirements for a monetary or non-monetary contribution of less than $250? Although a CWA is not required for contributions of less than $250, Section 501(c)(3) organizations should consider maintaining a CWA practice or policy for all contributions, regardless of the amount. At a minimum, the organization should provide an acknowledgement expressing gratitude and giving the organization’s name, the date of the contribution, whether the recipient organization provided any goods or services in return for the donation, and the amount donated. Not only can a “thank you” make a positive impact on individual donors as well as build long-lasting donor relationships, donors also need a record of each contribution in order to be eligible for a deduction. What should a Section 501(c)(3) organization consider if a donor makes a non-monetary contribution valued over $5,000? Under Section 170(f)(11), if a donor contributes non-monetary property valued over $5,000, they must attach a signed and dated qualified appraisal and a Form 8283 to their tax return. This requirement applies to collections of similar goods, such as books, coins, or jewelry. Although the donor is solely responsible for obtaining the appraisal, Section 501(c)(3) organizations should maintain a practice or policy of reminding their donors to obtain a qualified appraisal prior to their contribution (but no earlier than 60 days prior to their contribution). In addition, the receiving organization and any of its employees must decline to be the qualified appraiser, even if they would otherwise be a qualified appraiser. Can a Section 501(c)(3) organization provide any good or service in return for donations? It depends. Section 501(c)(3) organizations may solicit donations through fundraising events such as a gala or a golf tournament, or show gratitude through branded items such as a mug. Under Section 6115, if a donor contributes over $75 and receives any goods or services in exchange for their contribution (a “quid pro quo” contribution), the Section 501(c)(3) organization must provide a written disclosure to the donor. A failure to do so, or a failure to meet the requirements for a written disclosure, may result in monetary penalties on the Section 501(c)(3) organization. Therefore, Section 501(c)(3) organizations should maintain a written disclosure practice or policy for quid pro quo contributions. The written disclosure must inform the donor that their deduction is limited to the amount of their contribution less the value of the good or service received and provide an estimated valuation of any good or service. For example, a table at a charitable gala may require a minimum contribution of $10,000, but the price of the ticket also includes the cost of the gala dinner ($1,000). The ticket should explicitly state that the individual donor will receive food and entertainment valued at $1,000, and is therefore only entitled to a $9,000 charitable income tax deduction. However, a Section 501(c)(3) organization may not need to provide a written disclosure for certain types of goods or services. For example, if a donor contributes at least $56.50, the organization may provide branded items with their name or logo, such as a mug or a keychain, without a disclosure, as long as the item is valued at or below $11.30. There are also exceptions for: pre-paid return envelopes in donation solicitations, as long as the total for the calendar year is at or below $11.30; membership benefits to purchase tickets or attend low-cost, member-only events, as long as the membership fee is $75 or less; and other goods or services, as long as they are valued at or below 2% of the contribution, up to $113.[3] If you have any questions regarding your charitable contribution practices or policies, please contact the author or your regular Dorsey attorney. Summer Associate Laura C.S. Newberry provided substantial assistance researching and drafting this blog post. [1] Albrecht v. Commissioner, T.C. Memo. 2022-53. [2] IRS Publication 1771, Charitable Contributions-Substantiation and Disclosure Requirements. [3] The $11.30, $56.50, and $113 amounts are current for 2021 but are annually adjusted for inflation. Rev. Proc. 2020-45 § 3.34.
July 29, 2022
by Mackenzie McNaughton
Tax Exemption
Top Three Current Revenue Stream Considerations for Tax-Exempt Organizations Providing Elder Care
Current economic conditions have put additional strain on organizations across the health care spectrum in unprecedented ways. However, along with new challenges, both market conditions and new guidance from the Internal Revenue Service (IRS) bring fresh opportunities for tax-exempt senior services and other elder care organizations to consider new efficiencies, maximize revenues, and even expand operations. In particular, organizations in acquisitive periods and large health care systems looking to expand their spectrum of elder care services may find significant opportunities in the current market. Evaluating related versus unrelated revenue streams and associated expenses. Under Sections 511 through 514 of the Internal Revenue Code of 1986, as amended (IRC), tax-exempt organizations are required to pay unrelated business income tax (UBIT) on income from activities that are unrelated to their charitable, educational, scientific, religious or other exempt (or “related”) purposes. The unrelated business income (UBI) rules are complex, and such complexity can deter tax-exempt organizations from taking a comprehensive analysis relating to revenue sources and expense allocations for UBI calculation purposes. Changes to methodology for categorizing related versus unrelated revenue and expenses have implications across an organization’s financial reporting, to include tax returns and other compliance filings in both future and prior years. In May 2020, the IRS issued proposed regulations to give guidance for tax-exempt organizations calculating UBTI on separate unrelated trades or businesses (commonly referred to “siloing” such revenue and expenses) under IRC Section 512(a)(6), which was added by the 2017 Tax Cuts and Jobs Act (TCJA). The proposed regulations provide organizations guidance on how to identify and calculate UBTI from separate trades or businesses for purposes of IRC Section 512(a)(6), which generally requires organizations operating more than one unrelated trade or business to compute UBTI separately for each siloed trade or business. Once the businesses are broken into separate silos, an organization must determine how to allocate expenses that may apply to more than one activity to each silo. The preamble to the Section 512(a)(6) proposed regulations indicates that the IRS intends to publish a separate notice of proposed rulemaking to provide further guidance on expense allocation in calculating UBTI. In the interim, tax-exempt organizations may allocate such expenses using any reasonable method. Shifting models of care and new payment models across the health care spectrum provide not only cost efficiencies but also opportunities to analyze whether a tax-exempt organization’s activities (and associated revenues and expenses) are actually patient revenue related to such organization’s exempt purposes. And, if any activities are deemed unrelated to a tax-exempt organization’s exempt purposes, the new Section 512(a)(6) guidance provides a new benchmark to analyze such revenues and make good faith determinations relating to expense allocations. Acquiring assets out of bankruptcy proceedings. Economic downturns are painful, but for organizations with an acquisitive mindset, such market events can provide opportunities to expand existing and add activities through purchasing assets or businesses out of bankruptcy proceedings. If a tax-exempt organization is merely purchasing assets out of bankruptcy, the tax status of the former owner is typically not relevant. However, if the tax-exempt organization is purchasing the shares or equivalent ownership units of a taxable entity, it may still be a good fit for the acquiring tax-exempt organization but such transactions will require proper planning to protect the acquirer’s tax-exempt status. _____________________________________ Acquiring for-profit entities or operations. Whether acquired through bankruptcy proceedings or by a straight equity purchase, acquiring existing operations or ownership of a for-profit organization may present beneficial opportunities to tax-exempt organizations to enhance or expand their elder care service spectrum. While many senior housing organizations operate as for-profit enterprises, converting to a tax-exempt organization as a stand-alone organization or by acquisition by a tax-exempt organization may be a win-win for both organizations with proper planning. Additional considerations include the applicability of IRC Section 337(d), which requires certain corporations that transfer all or substantially all of their assets to a tax-exempt entity or convert from a taxable corporation to an exempt entity to recognize gain or loss as if it had sold the assets at fair market value. Also, the IRS has recently stated that organizations formerly operated as for-profit entities prior to their conversion to Section 501(c)(3) entities are one of the issues included on the annual compliance strategy list, and therefore may have a higher chance of future examination. However, if the converted organization files a new application for tax-exempt status by filing a Form 1023, Application for Recognition of Exemption Under Section 501(c)(3) of the Internal Revenue Code, that is approved by the IRS the examination would seem fairly straightforward so long as the Form 1023 is an accurate representation of the entity’s activities. Despite the additional due diligence and planning required, the last several years have shown several high-profile mergers and acquisitions of both tax-exempt and taxable skilled nursing facilities by tax-exempt organizations. Tax-exempt organizations, especially those looking to expand operations geographically or to encompass a more comprehensive spectrum of care should not discount opportunities to acquire an existing enterprise based solely on its taxable status. If you want to review your organization’s current senior services activities and/or evaluate expansion of elder care, please contact the authors or your regular Dorsey attorney.
June 24, 2020
by Claire H. Topp and Mackenzie McNaughton
Tax Exemption
What All Employers Should Know About Disaster Relief Funds to help with COVID-19
The COIVD-19 pandemic is placing new and unprecedented demands on both taxable and tax-exempt employers and their employees. One option many employers may not have previously considered is the use of a tax-exempt employee assistance fund. Depending on the structure of the fund, declaration of qualified disaster is an important requirement for the fund to issue financial assistance to individuals. Although the Internal Revenue Service (“IRS”) has yet to issue official guidance confirming the COVID-19 pandemic as a “qualified disaster” under Section 139 of the Internal Revenue Code (the “Code”), the President declared a national emergency under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (“Stafford Act”) due to extraordinary circumstances resulting from COVID-19. A qualified disaster relief payment is defined under Section 139(c)(2) of the Code to include a federally declared disaster as defined by Section 165(i)(5)(A) of the Code, which defines the term as any disaster subsequently determined by the President of the United States to warrant assistance by the Federal Government under the Stafford Act. If employers do not already have an established employee assistance fund, deciding and implementing the most beneficial structure during a crisis can seem daunting. We have experience forming and implementing employee assistance funds, and quickly and efficiently navigating the application for tax-exempt status with the IRS. Below is an overview of issues employers should consider when contemplating a new employee assistance fund program. What is an employee assistance fund? The term employee assistance fund (“EAF”) is generally used to describe several types of employer-sponsored Section 501(c)(3) (all subsequent references to “Section” shall mean Sections of the Code) charitable tax-exempt organizations designed to provide emergency, need-based financial assistance to an employer’s work force in the event of disaster or personal hardship impacting individual employees or their families. EAFs are typically structured as a public charity, a donor advised fund, or a private foundation. A Section 501(c)(3) EAF must serve a charitable class, which must be large enough or sufficiently indefinite that the community as a whole, rather than a pre-selected group of people, benefits from the EAF grants. EAFs may restrict benefits to a certain company’s employees and still serve a charitable class so long as the EAF’s assistance policy is open-ended and include employees affected by any current or future disasters or emergencies. What are the distinguishing characteristics of an EAF structured as a public charity? An EAF established as a public charity described in Sections 509(a)(1) and 170(b)(1)(A)(vi) receives its funding primarily through donations from the general public, usually through donations from the company’s individual employees. A public charity EAF can provide financial assistance in response to any type of disaster or employee emergency hardship, so long as the related employer does not control the organization. Generally, these requirements are met when non-executive (i.e., rank and file) employees comprise a significant portion of both the board of directors and the committee that selects eligible individuals for need-based distributions from the EAF. Unlike a donor advised fund or a private foundation, a public charity EAF can provide assistance to eligible individuals in response to any type of disaster or employee emergency hardship situation. What are the distinguishing characteristics of an EAF structured as a donor advised fund? A donor advised fund is a community foundation-type of organization that maintains separate funds or accounts on behalf of individual or corporate donors. The donors then receive advisory privileges over the distribution of the donated funds, but such distributions must still be made for charitable purposes. While a donor advised fund is usually classified as a public charity, important distinctions for donor advised EAFs are subject to additional restrictions. Typically, a donor advised fund (whether or not an EAF) cannot make grants to individual persons. However, a donor advised EAF can make grants to individual employees and their family members if: the EAF makes need-based distributions adequately documented by the EAF; the EAF’s sole purpose is to provide relief after a qualified disaster as defined in Section 139; and eligible recipients are selected by a committee independent from the sponsoring employer. What are the distinguishing characteristics of an EAF structured as a private foundation? EAFs structured as private foundations are typically funded solely through donations by an employer, and not by contributions from individual employees or the general public. Like the donor advised EAFs, an EAF structured as a private foundation may only provide need-based assistance to employees or family members impacted by a qualified disaster as defined in Section 139. Also, the private foundation EAF’s selection committee must be independent from the employer, and payments to or for the benefit of individuals who are directors, officers, or trustees of the private foundation may subject the foundation to the self-dealing rules under Section 4941. Are payments from an EAF taxable to the individual recipients? No. Payments from a Section 501(c)(3) EAF as a result of a disaster or emergency hardship are considered to be gifts and are excluded from the recipient’s gross income under Section 102. Are disaster relief payments taxable if received directly from an employer and not made through an EAF? It depends. If the payment meets the definition of a qualified disaster relief payment under Section 139 for qualified disaster expenses that are not otherwise covered by insurance or other reimbursements, such payments are not subject to income tax, self-employment tax, or other employment taxes even if made directly from an employer. Are donations to an EAF tax-deductible? If recognized by the IRS as a Section 501(c)(3) organization, donations by individuals or corporations to an EAF may eligible as a deduction as a charitable contribution under Section 170. Changes included in the recently enacted Coronavirus Aid, Relief, and Economic Security Act (“CARES Act”) includes expanded Section 170 deductions for both individuals (itemizers and non-itemizers) and corporations. Are there restrictions on EAF payments to individuals? Yes, particularly when made by an EAF structured as a donor advised fund or a private foundation that are limited to Section 139 qualified disaster relief payments. As relevant to payments from an EAF, qualified disaster relief payments are defined in Section 139(b) to include any amount paid (regardless of the source) for the benefit of an individual: to reimburse or pay reasonable and necessary personal, family, living, or funeral expenses incurred as a result of a qualified disaster; to reimburse or pay reasonable and necessary expenses incurred for the repair or rehabilitation of a personal residence or repair or replacement of its contents to the extent that the need for such repair, rehabilitation, or replacement is attributable to a qualified disaster; and by a person engaged in the furnishing or sale of transportation as a common carrier by reason of the death or personal physical injuries incurred as a result of a qualified disaster. Qualified disaster relief payments do not include payments for expenses paid for by insurance or other reimbursements, or income replacement payments, such as payments of lost wages, lost business income, or unemployment compensation. Can an EAF provide assistance to other businesses? It depends, but an EAF structured as a public charity likely has the most latitude to provide financial assistance to other businesses as it is not limited to qualified disaster relief-type payments. For example, a charitable organization may provide assistance to a for-profit business if the assistance is a reasonable means of accomplishing a charitable purpose (e.g., relief of the poor and distressed or lessening the burdens of government), and any benefit to private interests is incidental to the accomplishment of such charitable purpose.
April 1, 2020
by Claire H. Topp and Mackenzie McNaughton
Tax Exemption
Advance Refunding Bond Legislation of Interest to Non-Profit Hospitals and Senior Living Organizations
On February 13, in a matter of special note to non-profit hospitals and senior living organizations across the country, legislation was introduced in the United States House of Representatives that would restore tax exemption for interest on advance refunding bonds. The Tax Cuts and Jobs Act of 2017 eliminated tax exemption for interest on such advance refundings when President Trump signed the act into law on December 22. Non-profit health care organizations have used advanced refundings for years as a way to take advantage of lower interest rates and to refinance debt in advance of the call date. That financing tool was taken away by the new tax law as of December 31, 2017. Representative Randy Hultgren (R-IL), joined by five co-sponsors representing both parties (two Republicans and three Democrats), introduced H.R. 5003 seeking to fully reinstate tax exemption for interest on advance refunding bonds. The legislation, which has been referred to the House Committee on Ways and Means, enjoys not only bipartisan support but also the backing of national organizations such as the American Hospital Association and the Bond Dealers of America. The text of the legislation can be found here https://www.congress.gov/115/bills/hr5003/BILLS-115hr5003ih.pdf. Among the numerous legislative responses to the new tax law introduced this session, tax-exempt health care organizations should pay particular attention to the progress of H.R. 5003.
February 26, 2018
by Neal N. Peterson